Throwing a birthday party or planning a wedding takes a great deal of time and effort to coordinate and execute. No matter what type of event you’re planning, there is likely a long list of to-dos, including booking a venue, finding decorations and creating an event timeline.

If you’re not particularly excited about tracking down vendors or coordinating with an event team, those decisions may detract from the event planning experience. Organizing an anniversary party or Quinceañera for a loved one should be fun. That’s why individuals, families or companies hosting parties in Virginia rely on industry experts like an event management team.

Hiring an event manager can help lighten the load and minimize the number of details you have to worry about. It is an event manager’s job to handle the logistics and work with vendors to ensure the success of an event. It is their responsibility to coordinate the details so you can focus on being present and enjoying the event.

What Is an Event Manager Responsible For?

• Coming up with and executing event concepts
• Coordinating with vendors and suppliers
• Overseeing logistics
• Creating and managing the event timeline
• Budgeting and invoicing
• Obtaining any required permits or licenses
• Managing risk and problem solving

Qualities of a Reliable Event Manager

Recruiting an experienced event manager is key to hosting a successful event. They are the ones who pull all the strings to get things done, so it’s important to find a reliable event manager you can trust.

When considering event planners or event management teams for your event or to coordinate your wedding, look for these specific qualities and characteristics:

• Great communicator: The most important aspect to planning any event is communication. An event planner should be able to communicate in a clear and friendly manner to ensure that everyone is on the same page. If an event management company is hard to get ahold of from the beginning, chances are they may not be the most reliable.

• Quick to problem solve: You should be able to rely on an event manager to troubleshoot and execute solutions — without coming to you for guidance on each little decision. A good event planner isn’t fazed by unforeseen challenges but instead excels at finding solutions.

• Flexible: It's not uncommon for a hiccup or mistake to occur prior to or on the day of the event. An experienced event planner should always have contingencies and be able and willing to pivot in order to resolve issues to keep things running smoothly.

• Excellent listener: The number one priority of an event planner should always be to meet their client’s expectations. In order to do so, they must be great listeners who are able to discern a client’s needs.

• Highly organized: The only way an event goes off without a hitch is if all the moving pieces are organized efficiently. It is an event planner’s job to maintain order and organization. A skilled event planner manages the checklist and connects with vendors to ensure the job(s) get done.



• Passionate: Coordinating events isn’t for everyone. You have to truly enjoy it. That’s what sets a good event manager apart from the rest. If your event manager isn’t passionate about what they do, they will likely cut corners and do the bare minimum. A passionate event planner is creative and genuinely cares about your event.

Work With Top Notch Vendors at CrystalView, an Event Venue in Fairfax, Virginia

Whether you’re looking for a wedding venue or a place to host your company’s holiday party, CrystalView is the premier, luxury choice for elegant events in Fairfax. Our experienced team can connect you with our hand-picked vendors that we trust to deliver a memorable experience.

At CrystalView, we vet every vendor we work with to ensure you receive the highest-quality customer service and event management.

To learn more about our event services, contact us today to schedule a tour of our venue