Picking the right venue for your work conference is key to having a successful event. A poor venue choice could result in you being stuck hosting in an inconvenient location or presenting in a venue that doesn't meet guest expectations or your event’s logistical needs.

What Are the Characteristics of the Best Conference Venues?

A good reputation, a variety of services and a quality customer service experience are all attributes you should look for when shopping for venues for your work conference in the Fairfax, VA area. 

Choosing the right conference venue will have a significant impact on the success of your event. Whether your goal is to host an office holiday party, charitable gala, worker or customer appreciation party or a networking event, only the best conference venues that meet your aesthetic needs should be considered.

When you opt for venues with a good reputation, you’re much more likely to receive an experience that matches quality with luxury and is backed by the experience of previous customers.

Selecting a venue that works with a variety of vendors or offers a number of in-house services also helps ensure your logistical needs will be met with minimal effort on your part.

Try to gauge the customer service quality of the venue’s team during your tour of the space or while you talk with them on the phone. Venues that are customer service oriented will have staff that understand how to treat both their clients and hosted guests.

What Are the Most Important Factors in Selecting a Venue?

There are a few things to keep in mind when you’re examining options to ensure your choice is most likely to lead to event success. Along with budget considerations, these factors should be assessed before selecting your final destination.

   1. Location

The optimal location for your venue is somewhere convenient for your guest list. Consider where the majority of guests are coming from. For a work conference, this can look like:

• Selecting a venue near the company headquarters
• Selecting a venue in the client’s main city
• Selecting a venue where the majority of the employees live if the team is remote

   2. Accessibility

Accessibility is an important factor to consider when examining potential event venue. If your venue is not accessible, whether that be to guests with special needs or in terms of location, the number of people likely to show up for your work event will shrink.

Accessibility creates an inclusive space for your event. Inclusivity is key to increasing attendance and overall satisfaction for your guests. When looking for the most accessible venue to host your work conference consider:

• The specific needs of your guests
• The seating arrangement
• The layout of the venue
• Presentation specifics for speakers
• Accommodation for disabilities if necessary

   3. Amenities

Your event venue should provide a wide variety of amenities for your work conference. These can include options like open Wi-Fi, catering, multiple available rooms, tech support, and enough staff to cater to your conference needs.

At CrystalView, we can help with all of the above. Be sure to ask about your vendors and our audio-visual capabilities when you consult with our venue team.

   4. Capacity

Take capacity into consideration when choosing the best venue for your work conference. If your venue is the wrong size, guests may be turned away or keynote speakers displaced. The capacity of your venue will also impact the cost of hosting the event. While you may opt for a larger space, you will also incur the costs of decorating and staffing required for its size.

   5. Ambience

Your venue selection will help set the tone for a professional event. Not every space has the ambiance for a keynote address, and this is important to consider when choosing your venue. Touring venues beforehand will allow you to get a sense of the space's vibe and if it will work for your event.

Choose CrystalView for Your Next Work Conference in Fairfax, VA

Whether you’re hosting a corporate event or a holiday party, here at CrystalView, we cater to them all. Expect luxury accommodation, accessibility and valuable amenities to make your work conference go smoothly. Contact us today to book a tour or reserve your space.